Subject: RE: DSAR - John Rankine [SEC=OFFICIAL]
From: SPS Subject Access Requests <[email-masked]>
To: Michelle Sherratt <[email-masked]>
Cc: DSAR-ATMR <[email-masked]>, Support - Aiker Legal <[email-masked]>
Date: Tue, 3 Feb 2026 09:48:59 +0000

OFFICIAL

Good morning Michelle,

Thank you for your email of 22/12/25, in which you request information relating to your client's time in custody. Your request was processed as a Subject Access Request (SAR) in accordance with Section 45 of the Data Protection Act 2018 (DPA).

Upon receipt of your request, SPS conducted the relevant searches of our records, and I can confirm we no longer hold records containing your client's personal data. Our electronic prisoner records system only holds data from 1995 onwards and paper prisoner records created prior to this have been destroyed in accordance with our Prisoner Records Retention and Destruction Policy.

Some historic prison records have however over the years been transferred to the National Records of Scotland (NRS), therefore if our searches return no results, we ask NRS to carry out a search of SPS records they hold on your behalf. NRS identified records controlled by SPS that may have been potentially relevant to your client. We manually searched all 'Closed' and 'Exempt' records and I can confirm that we could find no data pertaining to your client for the period/establishment listed in your request.

NRS have advised us that files marked 'Open' will not include any personal information but relate to the running of institution and requesters are welcome to review any of these 'Open' records held in the Historical Search Room at General Register House.
NRS have previously advised us that a separate SAR can be submitted to them directly as they can carry out a wider search of non-SPS records created by the Scottish Government which relate to institutions that looked after young offenders. Court and Legal colleagues may also be able to identify any court records, which might include personal information. If you wish to do so, you can submit a request to [email-masked]<mailto:[email-masked]>

You may also wish to submit a SAR to the Scottish Government (SG) as the Directorate for Children and Families hold some redacted copies of Scottish Education Department files relating to institutions for looked after children/young offenders. A request to SG can be submitted via: https://www.gov.scot/publications/contacting-the-scottish-government-handling-your-data/
If you are dissatisfied with our response you should in the first instance, contact the SPS Data Protection Officer explaining the reason(s) for the dissatisfaction:

  *   by letter to Data Protection Officer, SPS Headquarters, One Lochside, 1 Lochside Avenue, Edinburgh, EH12 9DJ
  *   Or by emailing [email-masked]<mailto:[email-masked]>

If you remain dissatisfied, you have the right to ask the Information Commissioner to review the application of any restriction applied by SPS or to complain to the Information Commissioner at:

  *   Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

You also have the right to apply to a court where you believe there has been an infringement of your client's rights under the data protection legislation in contravention of that legislation.

Kind regards,
Adam

Adam Smyth
Data Protection Administrator
One Lochside
1 Lochside Avenue
Edinburgh
EH12 9DJ

Email: [email-masked]<mailto:[email-masked]>

OFFICIAL
From: Michelle Sherratt <[email-masked]>
Sent: 22 December 2025 10:56
To: [email-masked]; [email-masked]; [email-masked]; [email-masked]; SPS Subject Access Requests <[email-masked]>
Cc: DSAR-ATMR <[email-masked]>; Support - Aiker Legal <[email-masked]>
Subject: DSAR - John Rankine

Caution: This email originated from a sender OUTSIDE of your organization! Please proceed with caution and DO NOT Follow guidance, Click links, Open attachments or provide ANY information Unless you recognise the sender and know the content is safe.

To whom it may concern

We are writing to make a Data Subject Access Request under the UK GDPR and the Data Protection Act 2018.  As part of our client's application to the Redress Scheme Scotland.

We request access to records that you hold for our client.

Please see details below:
Client: John Rankine
Date of Birth: May 21st 1971
Address: 16 Oakdene Avenue, Bellshill, ML4 1JU
Previous name: Cossar (birth name)
Mother's name: Margaret Cossar
Father's name: John Cossar
Siblings: Jane Baker, Ann Cossar, James Bath, Diane Rankin (Adopted Sister). Middle Sibling.
Address before care or area lived:  Law Village
Approximate Dates in Care:  Age 1 to 17.

Institution: Longriggend Remand Centre. Polmont Young Offenders, Glenochil Young Offenders.
Please find attached a signed mandate on behalf of our client authorising the release of this information. If you require any further information, please do not hesitate to contact our office.
Yours faithfully,
Michelle Sherratt
Aiker Legal

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